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Highs & Lows Tour

Sat August 10, 2024 Holderness, NH 03245 US Directions

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Race Day Preparation and Early Check In

Food Shopping and Donation Pick Up High Priority

August 9, 2024

Details

Food and items needed for water stations and post-race event

Location

Hannaford/Walmart/BJs

Resources Needed

Vehicle - 1 - 2

Swag Bag and Packet Build High Priority

August 9, 2024

Details

Build Swag Bags and Packets for Race Participant Pick Up

Location

Weld Hall, Holderness School

Resources Needed

Bags - 50 - 150
Swag - 50 - 150
Packets - 50 - 150
Riding Shirts - 50 - 150
Boxes - 5 - 10

Early Race Check In/Packet Pick Up High Priority

August 9, 2024

Details

We need two volunteers to handle packet pick up the night before the event. Will also sell raffle tickets and some swag.

Location

Weld Hall, Holderness School

Resources Needed

Room - 1
6' Table - 1 - 2
SWAG BAGS - 50 - 150
PACKETS/SHIRTS - 50 - 150
Laptop for Registration - 1+
Raffle Collection System - 1+
Packet Organization System - 1+

Route Management

Set up Signage on Bike Route High Priority

August 9, 2024

Details

Drive full bike route day before and place signage

Location

Bike Route

Resources Needed

H&L Road Signs - 20 - 40
Letter for Landowners - 10 - 20
Spray paint (road) - 1+
Assemble Signs - 1+
Stakes - 1+
Map - 1+
Ooops Signs! (too far) - 1+

Water Station 1 and NAMI Table Rumney Town Common High Priority

August 10, 2024

Details

Water and snacks for all Tours - STATIONARY TEAM - 27 mile both ways, other tours stop on the way back. NAMI volunteers to staff.

Location

Rumney Town Common (Old Home Day)

Resources Needed

Water Cooler - 1+
Scratch Cooler - 1+
Ice Bags - 1+
Drink Mix - 1+
Water - 1+
Apples - 1+
Bananas - 1+
Snacks - 1+
Large Spoon - 1+
Garbage Bags - 1+
Port-a-Potty - 1+
Oranges - 1+
Toilet Paper - 1+
Hand Sanitizer - 1+

Water Station 2 Ore Mill Tavern High Priority

August 10, 2024

This volunteer task is full.

Details

Provide water, electrolyte drink and snacks to racers - STATIONARY TEAM FOR DURATION OF 44 (once), 66 (twice), 100 (once)

Location

Warren - Ore Mill Tavern

Resources Needed

Water Cooler - 2+
Scratch Cooler - 2+
Ice Bags - 8 - 20
Drink Mix - 4 - 10
Water - 1
Apples - 50 - 150
Bananas - 50 - 150
Snacks - 50 - 150
Large Spoon - 5 - 10
Garbage Bags - 5 - 10
Port-a-Potty - 2+
Oranges - 50+
Toilet Paper - 4+
Hand Sanitizer - 4+

Water Stations 3, 4 and 5 - Mobile team, Four Corners General Store Piermont, Stellas Lyme Center, Mt Cube High Priority

August 10, 2024

Details

Water and snacks for riders (MOBILE TEAM WILL GO TO 4 CORNERS /PIERMONT and STELLAS/LYME and Mt Cube), only Century/100 Tour).
Mt Cube is Photo op and water stop for Century Tour, tentative (need to confirm with owner that it's still OK)
Lunch for riders and volunteers at Stellas.

Location

Piermont - Four Corners General Store
Lyme - Stella's (lunch)
Mt Cube - TBC

Resources Needed

Water Cooler - 1+
Scratch Cooler - 1+
Ice Bags - 1+
Drink Mix - 1+
Water - 1+
Apples - 1+
Bananas - 1+
Oranges - 1+
Snacks - 1+
Large Spoon - 1+
Garbage Bags - 1+
Port-a-Potty (Piermont) - 1+
Toilet Paper - 1+
Hand Sanitizer - 1+

Cheerleader/Route Guidance/Course Marshalls Medium Priority

August 10, 2024

Details

Make sure riders make the correct choice 27 milers go left, everyone else goes right. Identify other areas where people can support riders

Location

Corner of Buffalo Rd and Sand Hill Rd

Resources Needed

Bigger Signs - 2+
Ramper sticks - 2+
Noisemakers - 2+

Pick Up Route Signage Medium Priority

August 11, 2024

Details

Pick up signage along bike route (only for outer route where signs aren't needed for shorter rides)

Location

Pick up signs for Century ride STARTING AT ROUTE 10 IN HAVERHILL. Someone else will pick up signs needed by all routes.

Resources Needed

Car - 1+
Route Map - 1+

Race Day Event Management

Set Up Event Area High Priority

August 9, 2024

August 10, 2024

Details

Coordinate delivery and set up of event day equipment, signs, banners, food and activities.

Location

Weld Hall/Chapell Lane, Holderness School

Resources Needed

Cornhole - 3 - 6
Tent 30 x 40 - 1 - 4
Table - 6 - 10
Garbage Bags - 25 - 50
Water - 200 - 300
Snacks - 200 - 300
Porta-potty - 3
Coins - 1+
Balloons - 1+
Garbage Cans - 5 - 15
Chairs - 50 - 100
plates - 200 - 400
cups - 200 - 400
Bike racks - 1+
Hand Sanitizer - 20 - 40
Utensils - 1+
Medical Tent - 1+
Mic and Speaker - 1+
Fun Fair Equipment - 1+
Banner/Flag for Start/Finish Line - 1+
Face Painting - 1+
Helium Tank - 1+
10 x 10 tent - 3+

Race Day Check In and Packet Pick Up High Priority

August 10, 2024

This volunteer task is full.

Details

Check in, Swag Sales, Raffle sales and Packet Pick Up for Long Ride(s)

Location

Weld Hall, Holderness School

Resources Needed

6' Table - 1
SWAG BAGS - 50 - 150
PACKETS/SHIRTS - 50 - 150
Raffle Collection System - 1+
Packet Organization System - 1+
Laptop for Registration - 1+

Morning Event, Breakfast High Priority

August 10, 2024

This volunteer task is full.

Details

Set up, manage breakfast. Stage water,/drinks and snacks for SAG vehicles

Location

Weld Hall, Holderness School

Vendor/Guest Organization Liaison High Priority

August 10, 2024

This volunteer task is full.

Details

Meet with vendors as they arrive and set up

Location

Weld Hall/Chappel Lane, Holderness School

Sell Raffle Tickets High Priority

August 9, 2024

August 10, 2024

Details

Sell Bike Raffle tickets and collect 50/50 Raffle. During packet pick up on 09Aug, day of event 10Aug leading up to drawing at 4 PM. 4 PM MC will be Rob Cass.

Location

Weld Hall, Holderness School

Resources Needed

Room/Tent - 1+
Tickets or Printed Names - 100+
Raffle Collection System - 1+
Table - 1+

Tike Ride High Priority

August 10, 2024

Details

Coordinate and Cheer on Tike Ride, announce winner(s)

Location

Chappel Lane, Holderness School

Finish Line Cheerleaders Event Day Floaters High Priority

August 10, 2024

Details

Cheer riders over the finish line, be available to relieve volunteers at other stations for breaks, no shows.

Break Down Post Race Area High Priority

August 10, 2024

Details

Break down tents, games, clean up

Location

Chapell Lane, Holderness School

Medical Tent High Priority

August 10, 2024

Details

Be available to support first aid in medical tent

Location

Weld Hall Holderness School

Resources Needed

First Aid Kit - 1+

Announce Raffle Winners High Priority

August 10, 2024

Details

MC/Announce winners

Location

Weld Hall, Holderness School

Resources Needed

Mic - 1+
Speaker - 1+

Parking Guide/Attendant High Priority

August 10, 2024

Details

Holderness PD will focused on traffic control, and may help direct people to parking areas, There will be 3 main parking areas, the grassy area near Weld Hall and 175 (primary), the hockey rink, and the new turf field on Mt Prospect Rd. Most everyone should be able to park in the area next to Weld Hall. Need 2-3 people to help direct people to parking and ensure they line up appropriately.

Location

Holderness School

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